Senior Contract Specialist (J.O#11015ie)
Last Day to Apply: November 09, 2018
Employment Type: Full Time
SENIOR CONTRACT SPECIALIST
MATERIALS AND PROCUREMENT DEPARTMENT
The Toronto Transit Commission (TTC) is North America’s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC’s vision is to be a transit system that makes Toronto proud. The TTC’s recruitment efforts are directly aligned to its mission of providing “a reliable, efficient, and integrated bus, streetcar, and subway system that draws its high standards of customer care from our rich traditions of safety, service, and courtesy.
- Required to be a subject matter expert on procurement and contract administration activities dealing with complex, high value contracts for the centralized capital Project Procurement Section; dealing primarily with contracts related to Information Technology, Professional Services, Construction, specialized engineered equipment and revenue transit vehicles (e.g. subway trains, light rail vehicles and buses)
- Determining and understanding customer requirements and establishing the best approach to lead the coordination, preparation and management of procurement document packages by reviewing Terms of Reference, Scope of Services or Specifications in order to, identify and recommend most appropriate method of purchase that will yield best value for TTC through the contract administration phase
- Coordinating strategic acquisitions for the TTC, by establishing rosters and prequalified vendor lists for services that are required by TTC
- Liaising and providing strategic guidance and direction to customers throughout the procurement process, inclusive of the preparation of the scope of services and RFP documentation and maintain schedule requirements
- Co-ordinating the bidding process to solicit competitive bids/proposals including preparation of public advertisements, determining the necessity for and co-ordinating and preparing the issuance of addenda
- Preparing commercial documentation for Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions
- Working within and being accountable for the TTC’s procurement policies, processes and procedures
- Assisting with providing leadership, oversight, coaching/training and mentoring to other Section staff to transfer knowledge and expertise
- Identifying section needs and requirements and provides strategic planning and process/procedure recommendations to address these needs
- Reviewing, revising and facilitating change and/or updates to existing policies and procedures
- Assists section staff to guide them through any significant changes in policies, procedures, process and/or legislation changes
- Participation in the TTC customer service Ambassador Program
- Treating passengers and employees with respect and dignity and ensuring the needs of passengers and employees with disabilities are accommodated and/or addressed (within the area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer
SKILLS, KNOWLEDGE & EXPERIENCE
- Thorough knowledge of procurement and contracting principles and practical experience of procurement processes, methods, practices and contract administration as well as accounting and scheduling principles
- Sound judgement; detail oriented; effective problem solving, organizational, interpersonal, oral and written communication skills
- Ability to co-ordinate the efforts of others to accomplish objectives
- Well-developed analytical skills, with the ability to multi-task and prioritize tasks in an effective manner
- Good negotiation skills and the ability to develop strategies, plan schedules and chair complex negotiations regarding commercial, legal and technical issues
- Proficient in the use of a personal computer and related software applications relevant to the work
- Good understanding of technical matters related to IT products and services, engineered products/equipment, construction services and engineering/construction issues including sources for material supplies and services
- Experience in the preparation of commercial documents for Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions.
- Fundamental understanding of Procurement and Construction Law principles
- Knowledge of construction practices, codes, regulations and union agreements
- Experience in the development and updates to procurement policies and procedures
- Ability to read and understand contract documents and specification and contract drawings for engineered equipment, consultant/professional services, construction and IT products, services and systems.
- Comprehensive knowledge of current construction principles and construction management practices, and claims management techniques
- Ability to perform quantity take-offs from construction drawings and produce estimates for various trade disciplines
- Knowledge of Trade agreements including the Comprehensive Economic and Trade Agreement and Canadian Free Trade Agreement and their impact on public procurement
- Highly motivated professional with a passion for customer service to perform a wide range of complex procurement activities
- Ability to operate strategically, manage complex problems, employ interactive and effective communication, foster collaborative relationships, and coach and develop talent
- Must have or must acquire a sound knowledge of TTC and departmental policies, procedures, practices applicable to the work performed
- Successful completion of the TTC’s Subway Rulebook Training, if required, including annual updates
- University Degree or College Diploma in a related discipline, or a combination of education, training, and experience deemed to be equivalent
- Accreditation from The Supply Chain Management Association (SCMA), Certified Construction Contract Administrator, Certified Professional Purchaser (C.P.P.), Professional Quantity Surveyor (PQS), Quantity Surveyor (RICS), Construction Estimator Certified (CEC) or as a Certified Public Purchasing Officer (C.P.P.O.) considered an asset
- Licensed member of Professional Engineers Ontario (PEO) considered an asset
- Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
Annual Salary Range: $92,164.80 to $115,260.60 (Level 10SA) – 35 Hour Work Week
At the Toronto Transit Commission (TTC), we place a high value on establishing a workplace where people are challenged and respected every day, and we keep Toronto moving with a dedication to service, safety and convenience that is unparalleled in our industry. We invite you to join our team in delivering on our commitment to creating a transit system that makes Toronto proud.
Hiring and selection preferences are not given in the employment of an employee’s relatives. Relatives of current TTC employees cannot be hired, assigned transferred or promoted into positions, where there is a potential conflict of interest due to relationship. If you are qualified for the position for which you are applying, you will be required to disclose the name, relationship, and position of any relative who is a current TTC employee at the employment interview.
The TTC is committed to fostering a positive workplace culture with a workforce that is representative of the communities it serves. Committed to the principles of diversity and inclusion, the TTC encourages applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resource- Employment Services at (416) 393-4570.