Assistant - Materials Management (J.O#10372ie)
Last Day to Apply: September 18, 2017
Employment Type: Full Time
ASSISTANT – MATERIALS MANAGEMENT
MATERIALS & PROCUREMENT DEPARTMENT
Guided by a new and ambitious Corporate Plan, the Toronto Transit Commission (TTC), North America’s 3rd largest transit system, has embarked on a 5-year journey to transform into a transit system that makes Toronto proud. Our ongoing recruitment efforts are strategically aligned with the TTC’s corporate mission “to provide a reliable, efficient, and integrated bus, streetcar, and subway system that draws its high standards of customer care from our rich traditions of safety, service, and courtesy”.
We are currently seeking an Assistant – Materials Management.
- Responsible for managing the disposition administration process of TTC's declared surplus assets (with the exception of real estate)
- Interacting with Contractors awarded with sales contracts for surplus material; ensuring valid insurance is on file and Contractors are registered/attend proper training prior to accessing TTC property, as required
- Administrating assets removal contracts by assisting in the preparation of tender/proposal documentation including all required commercial requirements, quantity estimates and preparing award letter for authorization to be sent to the successful Bidder
- Coordinating and administering the sale of surplus assets; the removal of material, ensuring proper documentation is in place prior to material removal, proper use of TTC external weigh scales and ensuring users’ credit(s) are applied, where applicable
- Preparing/maintaining/distributing a variety of reports related but not limited to surplus assets activities such as weekly, monthly, quarterly and annual reports
- Administering any existing TTC Auction Contract by ensuring all items sold are removed in a timely manner; ensuring Auctioneer adheres to TTC reserve bid, if applicable
- Maintaining an inventory of all surplus assets by recording the receipt information and creating a description for potential customers (within TTC and externally); including digitizing the assets for display on the TTC website and intranet
- Reconciling inventory figures concerning surplus assets and maintaining, recommending and implementing new procedures
- Facilitating/coordinating Materials & Procurement responsibilities in the management and tracking of cores, the sourcing of alternative parts to Original Equipment Manufactured (OEM) parts, and in the management of an After Market Parts Warranty Program
- Liaising with outside clients regarding material availability, delivery times, etc.
- Responsible for associated administrative tasks supporting the Director – Materials Management and the Manager – Inventory Management; including paying invoices, running and writing reports, organizing meetings, taking meeting minutes and other assigned tasks
- Participation in the TTC customer service Ambassador Program
- Responsible for treating passengers and employees with respect and dignity and ensuring the needs of passengers and employees with disabilities are accommodated and/or addressed in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer.
SKILLS, KNOWLEDGE & EXPERIENCE
- Sound knowledge of business administration and materials management concepts and practices
- Intermediate proficiency with computerized applications and systems related to the work (i.e. Outlook, Word, Excel, PowerPoint, IFS, etc.).
- Sound knowledge of the general market place as it relates to surplus assets and the ability to co-ordinate and administer the disposal of a wide variety of surplus assets
- Well versed in the understanding of hazardous material (ie. WHMIS)
- Sound judgement, well-developed analytical and problem solving skills, effective interpersonal, oral communication and report/presentation writing skills
- Effective organization with the ability to multi-task in a fast paced environment, and must be detail and accuracy oriented
- Valid Ontario class G Driver’s licence is required and required to use own personal automobile to travel to various sites in the GTA for sale of surplus assets
- Working knowledge of inventory management practices and procedures would be an asset.
- Familiarity with IFS and Administrative assistance experience is an asset
- Must have or acquire knowledge of the TTC and Department policies and procedures and documentation relating to the TTC's surplus assets function
- Required to take Subway/SRT Rule Book Training on an annual basis
- Completion of post-secondary education (Community College Diploma and/or University Degree) in a related discipline, or the equivalent, combined with some related work experience
- You must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.
Annual Salary Range: $ 64,082.20 - $80,116.40 (Level 7) – 35 Hour Work Week
At the Toronto Transit Commission (TTC), we place a high value on establishing a workplace where people are challenged and respected every day, and we keep Toronto moving with a dedication to service, safety and convenience that is unparalleled in our industry. We invite you to join our team in delivering on our commitment to creating a transit system that makes Toronto proud.
Hiring and selection preferences are not given in the employment of an employee’s relatives. Relatives of current TTC employees cannot be hired, assigned transferred or promoted into positions, where there is a potential conflict of interest due to relationship. If you are qualified for the position for which you are applying, you will be required to disclose the name, relationship, and position of any relative who is a current TTC employee at the employment interview.
The TTC is committed to fostering a positive workplace culture with a workforce that is representative of the communities it serves. Committed to the principles of diversity and inclusion, the TTC encourages applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resource- Employment Services at (416) 393-4570.