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Permits and Approvals Co-ordinator (J.O. #8572e)

Job Opportunity Program
Location: Toronto, Ontario
Posted On: August 13, 2013
Last Day to Apply: August 27, 2013
Employment Type: Temporary Position

Permits and Approvals Co-ordinator 

Strategic Partnerships Department

Engineering, Construction & Expansion Group

This is a temporary opportunity until January 2015

Guided by a new and ambitious Corporate Plan, the Toronto Transit Commission (TTC), North America’s 3rd largest transit system, has embarked on a 5-year journey to transform into a transit system that makes Toronto proud.                                              

The Engineering, Construction & Expansion Group is accountable for developing, improving and expanding the network, by delivering on specific plans for an affordable expansion program that matches capacity to ever-growing ridership.   


This position reports to the Director - Third Party. 

  • Working with the EC&E project teams to identify all permits and approvals required for EC&E projects. These include, but are not limited to those received from issuing agencies for agreement to comply and to document compliance with the Planning Act, construction codes, environmental regulations, workplace safety regulations, etc.;
  • Providing guidance, support and direction to the project team to ensure the effective coordination and timing of the required permits and approvals as they relate to the project schedule;
  • Advising the project team on the necessary requirements for the permit and approvals submissions;
  • Developing new processes and protocols to guide the effective permits and approvals activities;
  • Liaising with third party agencies and other relevant authorities such as municipal/provincial/regional/federal governments (City of Toronto, Ministry of the Environment, Toronto and Region Conservation Authority, etc.), and other stakeholders; acting as lead for inquiries, correspondence, etc.; 
  • Submitting applications for obtaining the necessary regulatory approvals and necessary permits/approvals for the project;  
  • Maintaining permits and approvals issue list by contract to track status of permits and approvals from various third party agencies; liaising with the project team and Third Party members to ensure compliance;
  • Maintaining a third party permits/approvals contact list; 
  • Ensuring all third party permits and approvals are kept for eventual handover to the project team and the Operations Group;
  • Treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed (if applicable and within your area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer.


  • Sound knowledge of regulatory requirements, third party permits and approvals processes, and environmental/property issues pertinent to large, municipal projects; 
  • Demonstrated ability to review/comment on design submissions relating to permits and approvals;
  • Sound judgement; excellent organizational, analytical and problem solving abilities, with exceptional attention to detail;
  • Highly developed interpersonal, negotiation, verbal and written communication skills to deal with complex, multi-disciplinary issues involving third party agencies, governments, and other stakeholders; 
  • Ability to work in a fast-paced environment with demonstrated ability to effectively manage multiple and changing priorities;
  • Computer literate with knowledge of all Microsoft Office applications;
  • A University Degree in a relevant discipline (e.g. Civil Engineering, Planning, Environmental Science), or the equivalent, combined with several years of directly related experience in large scale infrastructure projects;
  • Experience in a transportation/municipal planning environment is preferred;
  • Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.

Annual Salary Range: $87,287.20 - $109,145.40 (Level 10)

At the Toronto Transit Commission (TTC), we place a high value on establishing a workplace where people are challenged and respected every day, and we keep Toronto moving with a dedication to service, safety and convenience that is unparalleled in our industry. We invite you to join our team in delivering on our commitment to creating a transit system that makes Toronto proud.

Committed to the principles of employment equity, the TTC encourages applications from Aboriginal people, people with disabilities, racial minorities, and women. We thank all applicants for their interest, but advise that only those selected for an interview will be contacted.

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