Senior Contract Administrator (Temporary)
Senior Contract Administrator
Materials & Procurement Department
This is a temporary opportunity until approximately June, 2015
Reporting to the Manager - Contract Administration, you will be responsible for co-ordinating and administering the day-to-day activities associated primarily with tendering/contract award and subsequent contract administration activities of contracts relating to complex, high value contracts involving revenue vehicles, construction, design/build requirements, engineering/architectural consultants, technical services, engineered equipment and retail leasing consistent with the TTC's procurement policy and departmental procedures and guidelines as well as performing various administrative activities related to the Project Procurement Section's operation. Tendering/Contract Award duties include: co-ordinating and administering the procurement process for pre-qualification of bidders and development of bidder lists for major acquisitions, preparing and processing Request for Information and sole source justification, developing commercial conditions/documentation for tenders/proposals and contracts including special commercial conditions; ensuring all contracts are awarded and administered consistent with the TTC's procurement policy, departmental procedures and guidelines; liaising and providing guidance to users and staff from own and other TTC departments to co-ordinate procurement efforts and maintain schedule requirements; developing appropriate commercial conditions/documentation for tenders/proposals and contracts; co-ordinating and chairing negotiations for sole source and other negotiated contracts; obtaining competitive tenders/proposals; completing commercial evaluations; co-ordinating contract award and execution; preparing and/or assisting in the preparation of TTC reports. Contract administration work includes: attending kick-off and progress review meetings; interpreting contracts and ensuring compliance with contract terms and the requirements of the scope of the work; preparing and processing payment certificates for the various types of contracts, including negotiating contract price breakdowns; monitoring/verifying work progress; processing, preparing and issuing Change Requests for contract changes and contract amendments and preparing analysis of contractors' submissions for changes and claims; negotiating acceptable resolution to contract changes and claims, and processing same for management/TTC approval; processing contract close-outs and preparing reports on contractor's/consultant’s performance; and maintaining contract files. Responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed (if applicable and within their area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer. Annual Salary Range: $68,814.20 - $94,731.00 (8SA -9SA) (Actual salary will commensurate with experience and qualifications).
You require thorough knowledge of procurement and contracting principles and practical experience of procurement processes, methods, practices and contract administration as well as accounting and scheduling principles. Must possess effective interpersonal, organizational, multi-tasking, verbal and written communication skills; and the ability to co-ordinate efforts of others to accomplish objectives. You must be computer literate with a good working knowledge of PCs and computerized applications related to the work. These skills and knowledge would generally be acquired by a University Degree or College Diploma, or the equivalent, combined with several years of related experience in the procurement of complex technical requirements. Accreditation as a Certified Contract Administrator, Certified Professional Purchaser or Certified Public Purchasing Officer is preferred. Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.
This position is designated as safety-sensitive, specified management or designated executive under the TTC’s Fitness for Duty Policy. If you do not currently hold a designated position, you will be required to pass an alcohol and drug test as part of the certification process.
Committed to the principles of employment equity, the TTC encourages applications from Aboriginal people, people with disabilities, racial minorities, and women. We thank all applicants for their interest, but advise that only those selected for an interview will be contacted.